Define the useful output
A transcript, a summary, and a confirmed action list are different outputs. Start with the decision that the team needs after the meeting. An action should have an owner, a due date, and enough context for someone who was not there.
Keep a human confirmation step
Names, numbers, commitments, and ownership can be misinterpreted. Ask a responsible attendee to review the draft before it is shared or entered into a task system. Confirm the recording permissions and retention settings that apply to your meeting.
Pilot on an ordinary meeting
Choose a recurring meeting with a predictable agenda. Compare your usual follow-up with an assisted draft, including the time to correct it. Track missing commitments, incorrect owners, duplicate tasks, and the time until the final action list is shared.
Check existing capabilities first
Your meeting platform may already provide notes or transcripts. A dedicated tool should solve an identifiable gap, such as the handoff to an existing task system. It should not force the team to adopt a second task manager just to receive notes.
A useful meeting workflow ends in confirmed actions, not a longer transcript.